The Dots: Making the Connections for Change
Website Privacy Policy
Version 1.0 | August 2026 | Review date: August 2027
1. Who we are
This privacy policy applies to the website thedots-uk.com, operated by The Dots: Making the Connections for Change Ltd. ('The Dots', 'we', 'us', 'our').
The Dots is registered as a data controller with the Information Commissioner's Office (ICO). Our ICO registration number is available on request.
If you have any questions about this policy or how we handle your data, please contact us at info@thedots-uk.com.
2. What data we collect through this website
Cookies and analytics
Our website uses cookies — small text files stored on your device — to help us understand how visitors use the site. We use Google Analytics to collect anonymised information about visitor behaviour, including:
• Pages visited and time spent on each page
• How you arrived at the site (for example, via a search engine or social media)
• Your approximate location (country or region level only)
• The device and browser you are using
Google Analytics data is anonymised and aggregated. We cannot identify individual visitors from this data. You can opt out of Google Analytics tracking by using the Google Analytics Opt-out Browser Add-on available at tools.google.com/dlpage/gaoptout.
Our website uses a cookie consent banner. By continuing to use the site without adjusting your cookie settings, you consent to our use of analytics cookies. You can withdraw consent at any time by adjusting your browser settings.
Contact forms and enquiries
If you contact us through the website, we will collect your name and email address and any information you include in your message. We use this information solely to respond to your enquiry. We do not add you to any mailing list without your explicit consent.
Newsletter sign-ups
If you choose to sign up for our newsletter through the website, we collect your email address and any other information you provide at sign-up. This data is stored and managed through Squarespace, our website and email platform.
We use your email address to send you our newsletter and occasional updates about our work, events and offers. We will only contact you for these purposes. You can unsubscribe at any time by clicking the unsubscribe link in any email we send you.
3. How we use your data
We use the data collected through this website to:
• Understand how our website is being used so we can improve it (analytics data)
• Respond to enquiries and messages sent through the website
• Send our newsletter and updates to people who have signed up to receive them
• Manage bookings and ticket purchases for events such as seasonal circles
4. Legal basis for processing
We process your data on the following legal bases:
• Consent — for newsletter sign-ups and analytics cookies, which you can withdraw at any time
• Legitimate interests — for responding to enquiries made through the website
5. How we store your data
Website enquiry data is stored securely in our email system and deleted once the enquiry has been resolved and is no longer needed.
Newsletter subscriber data is stored by Squarespace in accordance with their privacy policy, available at squarespace.com/privacy. Squarespace is based in the United States and operates under appropriate data transfer safeguards including Standard Contractual Clauses.
Google Analytics data is stored by Google in accordance with their privacy policy. Google is based in the United States and operates under appropriate data transfer safeguards.
We do not store payment information. Any ticket purchases or payments made through the website are processed by Squarespace's payment systems or third-party providers such as Eventbrite, subject to their own privacy policies.
6. Data retention
We retain your data for the following periods:
• Newsletter subscriber data: for as long as you remain subscribed. You can unsubscribe at any time and your data will be removed from our mailing list
• Website enquiry data: deleted within 12 months of the enquiry being resolved
• Analytics data: retained by Google Analytics for 26 months by default
7. Sharing your data
We do not sell or share your personal data with third parties for marketing purposes.
Your data may be processed by the following third-party services we use to operate this website:
• Squarespace — website hosting, email newsletter management and payment processing
• Google Analytics — website analytics
Each of these providers has their own privacy policy and data protection obligations. We have chosen providers who meet appropriate data protection standards.
8. Your rights
Under UK GDPR, you have the following rights in relation to your personal data:
• The right to access the personal data we hold about you
• The right to correct inaccurate data
• The right to erasure — you can ask us to delete your data at any time
• The right to restrict or object to processing
• The right to data portability
• The right to withdraw consent at any time, where processing is based on consent
To exercise any of these rights, please contact us at info@thedots-uk.com. We will respond within one month.
To unsubscribe from our newsletter, click the unsubscribe link in any email we send you, or contact us directly.
9. Complaints
If you are not satisfied with how we have handled your data, you have the right to complain to the Information Commissioner's Office (ICO):
Website: www.ico.org.uk
Telephone: 0303 123 1113
Post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
10. Changes to this policy
We may update this privacy policy from time to time. Any changes will be posted on this page with an updated review date. We encourage you to check this page periodically.
Last updated: August 2026.
11. Contact us
The Dots: Making the Connections for Change
Email: info@thedots-uk.com
Website: www.thedots-uk.com